Some event planners extend their events by going beyond the typical conference setting. They open their event to remote delegates (those not physically present at the venue) who connect by using a mobile or device of some description. All that is needed is a web-link. The remote delegate is then able to view the event.
To make the livestream work effectively there are some considerations when choosing how to make sure the right venue setting has been selected.
A room that has chandeliers, pillars and other large objects will affect the line of sight and will create additional challenges that can be hard to work around.
A room that is close to a bustling corridor or kitchens or toilets will also attract unwanted noise that could impact on the livestream.
Decide on the room in the venue that will be used for the livestreaming. Will you need to cover up beautiful pictures? What happens when the lights are dimmed? Will you need to build a stage? Where are the power sockets? Find out as much information (briefing note) as you can. In addition, take photos from all corners of the room. Take as many as you can as this becomes invaluable information for your suppliers.
Then send your briefing note and photos to your audio visual and web streaming provider(s). It will enable them to understand what you are working with and whether they see any issues. It is best to check out potential problems as far in advance as possible, to enable alternative plans to be made.
If you are in any doubt as to whether the venue will work for your event then you really will need to hold off booking it. After all livestreaming an event is not simply a case of putting a camera in the back of a room and hoping that it will be ok for remote delegates. You need to approach your livestream as a production which requires some extra thinking and planning to make sure everything runs smoothly and that the remote viewing experience is a good one.