Venue contracts are essential for your protection and that of the venue as well. Both of you need to know exactly what you have agreed to buy. And the venue need to be clear on what services they are providing.
Contracts need to be checked. Unfortunately they are often issued incorrectly. I am not sure exactly why this happens. But over many years of working in events I have found mistakes. The mistake could be something as simple as a typo but it will need to be altered. Rarely is a Contract issued correctly the first time. It nearly always needs to be returned for amendments.
Only recently I was in negotiation with a venue for an event. Everything was going well and I found myself warming to the venue staff and their ‘can do’ attitude. I knew that their service was going to be just perfect for the event. Lots of e mails had been whizzing back and forth as we negotiated the final terms. And then the contract was issued. To be fair 90% of the contract was correct but the ‘specially negotiated element’ was missing. I returned the contract for amendment as I couldn’t sign the one I had been sent. The next contract received from the venue was wrong again. But in the end after three attempts we had the correct contract to sign.
Once all the spelling and information is correct you can move on to the next level of checking. This is where you will need to make sure you are clear in understanding of your contract. What does your venue contract mean? If you need clarification, seek advice before you sign.
Once you sign a contract you will be committed to the various Terms and Conditions. For example; there are likely to be clauses that mention; minimum numbers; cancellation charges, menu choices, times for entry and exit from the venue etc. Make sure you understand what your obligations are.
Our advice is simple, check the detail or have someone do it for you and understand what your venue contract means and requires.